Summer Food Service Program (SFSP)
Contract and Competitive Bidding Process

The Invitation for Bid and Contract, used to procure vended meals for the Summer Food Service Program, must be used for all contracts and must be competitively bid if the contract will exceed $10,000. Materials were developed to assist program sponsors in procuring a contract and include required materials and instructions for completing the competitive bid process.

Included in the Instruction Handbook

• Instructions for Completing the Invitation for Bid and Contract
• Sample Newspaper Advertisement
• Sample Food Specifications
• Sample Cold Lunch Menus
• Sample Cold Breakfast Menus
• Instructions for Developing Menus
• Sample Vendor Letter
• List of Known Vendors

Invitation for Bid and Contract Prototype

Contact the Illinois State Board of Education for a copy at 800-545-7892 or email your request to abianco@isbe.net

Renewal Procedures

Renewal procedures will not be applicable until 2009

Certifications

• Bid-Rigging Certification
• Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transaction
• Certification Regarding Lobbying—Contracts, Grants, Loans and Cooperative Agreement
• Disclosure of Lobbying Activities

Submission Documents

• Initial Submission Form and Checklist
• Pre-Contract Award Summary Sheet
• Post-Contract Award Summary Sheet

Miscellaneous Forms

• Bidder Responsibility and Bid Responsiveness Criteria
• Invitation for Bid Checklist
• Menu Forms
• Required Meal Patterns
• Schedule A—Program Sites

The Department of Treasury’s Listing of Approved Sureties Circular 570

A draft copy of the completed Invitation for Bid and Contract, the proposed menus, a list of intended vendors, and a cover letter to the intended vendors must be submitted by April 11, 2008, to Amy Bianco at the Illinois State Board of Education, Nutrition Programs, 100 North First Street W-270, Springfield, Illinois 62777-0001 for approval. The Invitation for Bid and Contract package must be approved by ISBE before you can begin soliciting bids.

This year the bid materials may be downloaded from the website or you may contact Amy Bianco at 800-545-7892 or email your request to abianco@isbe.net to receive a copy of the bid materials.

In accordance with Federal law and United States Department of Agriculture (USDA) policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue SW, Washington, D.C. 20250-9410 or call 800/795-3272 or 202/720-6382 (TTY). USDA is an equal opportunity provider and employer.

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