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May 16, 2003

State Board of Education to test Web-based system for processing state and federal grant applications

Electronic system will streamline process and eliminate paperwork

The State Board of Education will pilot test its Web-based eGrant Management System (eGMS) this summer with the cooperation of 16 school districts selected from across the state. The new electronic system is being developed by the State Board and its consulting partner, The Innovation Group, to replace the current paper-based grant application process.

When fully functional, eGMS will provide a consistent, streamlined application process for all grant programs. Participants will complete all steps in the process electronically, from design and publication of grants, through application and review, to approval and disbursement of funds.

Complete electronic capability will require that eGMS interface with the State Board’s Web Application Security System (IWAS) and the existing Financial Reimbursement Information System (FRIS). The fully integrated system is expected to substantially reduce staff time devoted to preparing and processing grant applications for both the State Board and school districts.

According to State Superintendent Robert E. Schiller, "Enabling schools to apply for grants online will provide a quicker turnaround for grant applications. With the State Board of Education redefining a traditional paper process, local schools as well as the state education office are better served through a more efficient online system via the Internet. Once this system has been fully tested, the agency will start phasing in more than 115 grant programs online over the next couple of years."

Pilot testing in the 16 districts will take place during June and July. State Board staff will be able to use the grant designer part of the system in September 2003 and will train eligible applicants during fall 2003. In early 2004, grants for the No Child Left Behind Act of 2001 and a select number of other grants will be available through eGMS so that districts can use the system to complete grant applications for the 2005 fiscal year. Between July 2004 and June 2005, additional grants for the 2006 fiscal year will be added.

School districts participating in the pilot test are Quincy School District 172; Altamont Community Unit School District 10; Ramsey Community Unit School District 204; Belvidere Community Unit School District 100; Litchfield Community Unit School District 12; Community Consolidated School District 62, Des Plaines; Maine Township High School District 207, Park Ridge; Murphysboro Community Unit School District 186; Community Unit School District 300, Carpentersville; Streator Township High School District 40; Decatur School District 61; Peoria School District 150; Belle Valley School District 119, Belleville; Springfield School District 186; Delavan Community Unit School District 703; and Danville Community Unit School District 118.

Illinois State Board of Education
100 North First Street
Springfield, IL 62777