As the date gets closer to the
Our program and theme, “The Big Picture: Education Pre-kindergarten through 20,” will feature a variety of speakers –some who are nationally renowned among educators and beyond. They include:
The conference will also feature several roundtables and
workshops, including a panel discussion with several high-profile reporters on
how school districts can better convey their messages in the media and a session
on how schools can achieve and maintain academic success. The latter will also include a
If you have not already made arrangements to attend the conference, I encourage you to do so. There will be limited on-site registration available at the conference beginning September 20 from to The full conference agenda and additional information is available online at http://www.isbe.net/pdf/conf_program_9-04.pdf.
I look forward to seeing each of you in
Another ISBE name many of you have come to know is
leaving the agency.
Also in today’s message:
Public Act 93-857
This is to notify you of the enactment and implementation of Public Act 93-857 – Prairie State Achievement Examination as a Condition of Graduation.
On August 3, 2004, Governor
the student’s individualized educational program
developed under Article 14 of the School Code identifies
· the student is exempt due to the student’s lack of English language proficiency; or
· the student is enrolled in a program of Adult and Continuing Education as defined in the Adult Education Act.
Changes for the 2004-2005 School Year
As the new law is effective immediately, school
districts will be required to ensure all students graduating during the 2004-05
school year, and all subsequent years, have taken the
Day 1 of the retake is to be taken on
During the 2004-05 school year, students who are not
able to participate in the retake may take just Day 1 on another national ACT
test date (see schedule below) to meet the new requirement. In order for these ACT
ACT Test Date
Future School Years
School districts are reminded that the Prairie State
Achievement Examination is to be administered to all eligible grade 11 students.
Additional direction will be forthcoming concerning the examination process for
students in future years who have not taken the
School Board Policy
School boards should adopt policies concerning this new provision in the law, including:
Within two weeks, the
General State Aid – Hold Harmless Update
General State Aid is a multi-variable formula dependent
IDOR has not provided ISBE with final certified data
ISBE will notify you as soon as staff has data to finalize GSA and HH for FY 2005.
Limitation of Administrative Costs Worksheet
Section 17-1.5 (Limitation of Administrative Costs) of the School Code requires school districts to limit the growth of “administrative” expenditures to a maximum of five percent from one fiscal year to the next. The provisions of Section 17-1.5 took effect July 1998.
Limitation of Administrative Costs Worksheet must be completed and returned to
School districts with administrative expenditures per pupil in the 25th percentile or below (last quartile) that wish to waive the administrative cap via a school board resolution must:
1. Publish notice of a public hearing
2. Conduct a public hearing
3. Have an appropriate waiver resolution approved by the affirmative vote of at least two-thirds of the members of the school board
4. File a copy of such resolution with the State Board of Education within 45 days of approval
The Limitation of Administrative Costs Worksheet, quartile rankings for all school districts, and a sample waiver resolution for qualifying districts can be accessed at: www.isbe.net/sfms/AdminCaps/AdminCaps.htm
Additionally, the Limitation of Administrative Costs
Worksheet is included in the Illinois School District Annual Financial Report –
If you have any questions, feel free to contact Michelle Heninger at 217/785-8779 or e-mail at firstname.lastname@example.org.
Student Information System Survey
We have received requests from several districts that
missed the first go-around to reopen the Student Information System Survey.
We have done so effective
The purpose of the survey is to identify the type of student information system, if any, that your school district is using or by what means your district is managing its student information. We are also seeking districts that would be willing to participate as pilot districts during our testing phase.
This survey is an initial step in the design process of the student information system. A critical component of the new system will be the means by which we send and receive student information from school districts. The information we are requesting will allow us to better design those interfaces.
Moreover, we intend to meet later this month with vendor
Assessment Data Update
Due to the large number of data corrections, final ISAT
and IMAGE reports will not be posted on SchoolHouse (www.ncsschoolhouse.com) until
Log onto www.ncsschoolhouse.com
Fall Data Collection Update
Fall Housing/Enrollment Report
The 2004-05 Fall
Housing/Enrollment Report (87-03) will be available via IWAS
on Sept. 30 at http://sec1.isbe.net/iwas and must be
received by ISBE by
District administrators should approve new users prior to this date and, like last year, have the option of entering data for some, or all, of their schools. A printable version of the report will be available on IWAS the week of September 20.
NEW this year:
Unfilled Positions Survey
The Unfilled Positions
Survey (87-07), which has been on IWAS the past four years, will be
available October 1 and is to be submitted to ISBE by November 15. As in years past, Districts are to
report the number of budgeted positions they were unable to fill as of
Teacher Service Record Reporting Package Mailed
The Teacher Service Record reporting package for 2004-05 was mailed on Monday, Aug. 30. Districts that complete paper forms must submit them to ISBE by October 1, and districts that file electronically must submit their files by October 15th. Any questions regarding the Teacher Service Record should be directed to Steve Scaife, Division of Data Analysis and Progress Reporting at 217/782-3950.
2004 Legislation and the Schools
The State Board’s Governmental Relations division has released a final report detailing new laws enacted during the 2004 regular session of the legislature that impact school districts. The full report is available online at: http://www.isbe.net/govrelations/pdf/legislature_schools_wrapup04.pdf.
Extended Deadline For LPDC Notification
The August 31 deadline has
been extended to September 30 for district superintendents to notify Regional
Offices of Education if Local Professional Development Committees will
continue. Notification should be made elect
Department of Special Education Parent/Guardian Survey to be Extended Through End of Year
ISBE is pleased to announce that the statewide data
collection effort to assess parent involvement in the education of students with
disabilities will be extended until
The purpose of this survey is to collect information from parents and guardians of students with disabilities in order to measure their participation, involvement, satisfaction, knowledge and awareness of the special education services delivery system.
In 2002, ISBE finalized the Illinois Continuous
Improvement Plan (ICIP). The ICIP
is a critical component of the U. S. Department of Education, Office of Special
Education Programs (OSEP) Continuous Improvement Monitoring Process.
The Parent/Guardian Survey
The Illinois Assessment Frameworks are blueprints for the state assessments that will be administered beginning in the 2005-2006 school year. These frameworks are not intended to be content curriculum guides but instead provide districts with guidelines to what and when areas of the Illinois Learning Standards will be assessed.
The Frameworks were first posted in October 2003, in
order to move along our test design process. Through this process, however,
practitioners have provided input and guidance on these documents. Therefore,
the Student Assessment Division has incorporated this input into the Frameworks.
We appreciate greatly the input and work that we have received from practitioners around the state in order to provide frameworks that reflect the standards.
New Resources for Curriculum Standards
The Curriculum and
Instruction Division of ISBE has recently developed and released two new
CLARIFICATION (Aug 20 Supt Message): Select ISBE Programs Impact on Federal Temporary Assistance for Needy Families (TANF)
In the August 20 Superintendent Weekly Message, information was distributed regarding select ISBE programs, reporting requirements and their impact on the TANF program. The following is a clarification of the requirements for the Regional Safe Schools program and the relationship to the TANF claim.
The Regional Safe Schools programs indicated below are
being used for drawing down federal TANF grants. These state funds are distributed for
program activities which are federally reimbursed via the TANF claim and
Regional Safe Schools Grant program (Revenue Code 3696)
If you expended Regional Safe Schools Program funds
In addition, please be advised that if you are receiving
funds from the following programs, you may not claim the
State Free Lunch and Breakfast (Revenue Code 3360)
Extended Learning Opportunities-Bridges (Revenue Code 3825)
Early Childhood Block Grant (Revenue Codes 3705-00 & 3705-50)
Further, in addition to the normal quarterly expenditure report required for some of these programs, please ensure that you accurately report the following information for each of these TANF programs:
Finally, all fiscal and program information for these programs should be maintained for audit purposes for a period of at least five years. If you have questions regarding this information please contact the Division of Funding and Disbursement Services at 217/782-5256.
2004-05 End of the Year Report
Starting with this school year (2004-05) the
Multiracial/Ethnic category will be included as one of the categories used to
collect the suspension, expulsion and graduate data on the End of the Year
Report. If you have questions
please call the Data Analysis and Prog
Supplemental Data for FY03/04 Federal Performance Report
September 15 is the due date for collecting the data on
suspension and expulsion for physical fighting, weapons possession, and alcohol
and drug related offenses. Please submit the data using IWAS
. In the future we intend to merge these data elements with the End of
the Year Report. If you have questions please contact the Data Analysis and
Teacher Service Record Reporting Package mailed
The Teacher Service Record reporting package for 2004-05
was mailed Aug. 30. Districts that
complete paper forms must submit them to ISBE by October 1,
and districts that file elect
The Immunization School Survey will be available through
IWAS from October 1 through
Student Transfer Forms
All students who transfer from one school district to
another school district must have a student transfer form. Recently the Accountability Division has
learned that some schools are waiting for a formal request before issuing the
student transfer form. This
form should be completed at the
If you need additional information on the Student Transfer Form may be found at the following web-site http://www.isbe.net/accountability/pdf/33-78_student_transfer.pdf
Or you may contact the Accountability Division at 217-782-2948
Teacher needs assessment survey
ISBE is repeating
the very successful on-line Teachers Survey of Needs as a tool for the
Mathematics and Science Partnerships planning. The survey can be found at: www.isbe.net/teachers.htm (between
September 1 and November 1). It is vital to have as many teachers complete this
10-minute survey as possible. It
includes questions about experience, teaching assignments and out-of-pocket
expenses. We had more than 2000
Reading Improvement Block Grant Reports
Improvement Block Grant 2004 Performance Report was mailed on September 1 to all
school districts on September 1.
The due date for the Performance Report is
The FY04 Reading
Improvement Block Grant final expenditure reports are due no later than
Rabid Bats Reports
IDPH has asked us to pass along to school districts, the following information:
Questions about wildlife may be directed to the Illinois Department of Natural Resources, Division of Wildlife Resources (217/782-6384) or Mr. Joe Kath email@example.com
For IDPH news release: http://www.idph.state.il.us/public/press04/8.16.04.htm
For IDPH rabies fact sheet: http://www.idph.state.il.us/public/hb/hbrabies.htm
Those Who Excel Nominations
The nomination packets for Those Who Excel are now available online at http://www.isbe.net/those_who_excel.htm
These forms may be printed off for completion. Paper copies will also be available if
you are unable to access the site.
The 2005 banquet is scheduled for Saturday, April 23 at the Hilton Hotel
Last Weekly Message Under Old System
This will be the last weekly message sent using ISBE’s old listserv. Some of you will get a double message because we are using the IWAS and the CDS (County, District, State) data system. Only those with access to IWAS or on CDS will receive the weekly message. Please forward the weekly message or items to appropriate district or school staff.
For more information on this change or for instructions on updating IWAS and CDS, please review the document at: http://www.isbe.net/pdf/contact_message.pdf
Challenges and Opportunities in Educating Refugee Children Conference
The "Challenges and Opportunities in Educating Refugee
Children" conference will be held at
For further information about this conference please go to http://www.isbe.net/pdf/refugee_conference.pdf, or contact Sherry Johnson at 312-814-3850 or firstname.lastname@example.org, or Judith Diamond at 847-803-3535 or email@example.com
National Conference on Interactive Videoconferencing in Education
The Keystone Conference
program announces a national conference focusing on K-12 videoconferencing, will
All participants will
hear nationally recognized keynote speaker Dr. David Thornburg and have the
opportunity to interact with other experienced p
For further Information please go to: http://www.keystoneconference.org